Industry Solutions

KeyDocs in Construction

Industry Context

The construction industry in Australia is governed by a complex mix of legislation, codes of practice, and safety standards, ranging from WHS laws and the National Construction Code (NCC) to ISO standards and union or client-specific requirements.

To stay compliant and operate safely, construction companies must manage large volumes of documentation across:

  • Site safety plans and SWMS (Safe Work Method Statements)
  • Toolbox talks and training records
  • Risk assessments and incident reports
  • Policies and procedures across HR, quality, and environment

Many construction businesses still rely on paper-based systems, email chains, or unstructured folders in SharePoint or local servers.

This often leads to:

  • Outdated or missing documents on-site
  • Inconsistent processes across projects or teams
  • Compliance gaps during audits or safety inspections
  • Time-consuming document searches and version confusion

How does KeyDocs Support Construction?

KeyDocs brings structure, control and visibility to your critical documentation, helping your business stay compliant, improve safety, and reduce admin time.

Controlled Document Management

  • Manage SWMS, policies, and site documentation through structured approval workflows
  • Automatically track version history and archive superseded documents
  • Ensure only current, approved documents are accessible to site teams

Compliance and Audit Readiness

  • Link documents to legislative or client-specific requirements (e.g., WHS Act, ISO 45001)
  • Instantly report on review status, version control, and document ownership
  • Be prepared for regulator, client, or third-party audits- no scrambling for paperwork

Review Schedules & Accountability

  • Set automatic review reminders for key documents
  • Ensure updates are completed on time, with clear audit trails
  • Keep project managers, HSEQ teams, and subcontractors aligned with built-in workflows

Multi-Site and Subcontractor Oversight

  • Apply consistent policies and documentation standards across multiple job sites
  • Enable site-level access without losing central control
  • Ensure subcontractors and teams are always working from the latest documents

Industry FAQs

Frequently Asked Questions

If you can’t find what you are looking for, get in touch with us.

How is KeyDocs different from just using SharePoint or shared folders?
We're a small to mid-sized builder – isn't this overkill for us?
What happens if we're mid-project – can we migrate existing documentation?
Our subcontractors and site teams aren't tech-savvy – will they actually use it?
How long does implementation actually take, and will it disrupt our projects?
What about document security – where is our data actually stored?
We've looked at other systems before and they didn't stick – what makes KeyDocs different?
How does this help us stay compliant with ISO 9001 or WHS requirements?

Move away from reactive compliance and toward proactive, structured documentation. Reduce risk, improve governance, and keep teams safe and informed!

Book a Demo with Us!