KeyDocs is the out-of-the-box SharePoint extension to deliver industry best practice, built on the Microsoft 365 you already own.
KeyDocs installs as an extension of your existing SharePoint. No migration, no new platform — your documents never leave your KeyDocs tenant.
Review, approval and obsoletion workflows set up around your business rules and your industry's standards — with you live in days.
Staff only ever see the current approved version. You get the full audit trail — who approved what, and when — ready for any assessor.
KeyDocs is designed for organisations that need aclear, reliable way to manage your businesses critical documents without the complexity that often comes with traditional systems. Built on Microsoft 365 and engineered with everyday users in mind, it offers a streamlined alternative to manual processes, clunky legacy tools, and otherSharePoint alternatives. The result is a total business solution that feels accessible, supports compliance, and gives teams confidence thatthey’re always working with the correct information.
Whether you’re managing policy, procedures, forms, or technical documentation, KeyDocs brings everything together in one place and provides the structureneeded for consistent, auditable document control. It’s especially well-suited to organisations in Australia that require robust controls with auditability, strong governance, and reliable oversight across every stage of a document’s life cycle.
Reduce costs wasted on manual monitoring and speed up the approval cycle with Automated Alerts. Keep teams up to date with what needs attention – expiring documents, items pending approval, required reviews and more. This removes the burden of manual follow-ups and helps ensure nothing slips through.
KeyDocs makes document progression clear and predictable with built-in workflows for drafting, reviewing, approving, publishing and archiving. These workflows remove ambiguity, reduce manual chasing, and ensure every controlled document meets organisational standards before it’s released.
Learn MoreMeet compliance and regulatory requirements with clear and configurable approval pathways. Approvers receive timely prompts, and all decisions are recorded automatically, creating a clean, highly visible audit trail without adding administrative overhead.
Ensure only the latest, approved version is visible to end users prioritising accuracy and consistency at all times. With one click, approved files can be published to the central library in their final format. KeyDocs automatically converts approved documents into PDF format for controlled distribution, ensuring end users always view the version that has been formally approved and protecting the integrity of the original source files.
KeyDocs enhances the standard Microsoft 365 search experience with powerful filtering, metadata visibility and quick pathways to approved content. Staff can find the exact document they need without navigating multiple sites or folders reducing wasted time and effort.
Empower teams to collaborate confidently and seamlessly with secure, controlled document sharing. Flexible permissions, temporary access and organisation-defined document control rules help protect sensitive information, maintain compliance and ensure the right people always have the right level of access.
KeyDocs turns your existing Microsoft 365 into a controlled document system — automated review, approval and publishing, with an audit trail that answers assessors' questions in seconds.
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Find the information you need, faster. Built-in metadata keeps documents organised while improving classification and accuracy in search results. Additionally, it also enhances reporting and lifecycle tracking while promoting alignment with organisational standards.
Work smarter with AI-powered automation. Metadata suggestions, change detection and automatic descriptions help reduce manual workload and improve the accuracy of document classification inline with your organisatrions regulatory requirements.
Keep your information secure while enabling your teams to work efficiently. KeyDocs leverages Microsoft 365’s security layers alongside additional permission controls, ensuring sensitive information is protected while still allowing appropriate access across teams and departments.
Document control isn't generic. KeyDocs ships with the workflows, taxonomy and reporting your regulator expects.
Audit-ready under the new Aged Care Act. Every policy current, every review on record.
See KeyDocs for Aged Care →
Superseded SWMS and missing sign-offs fail ISO audits. KeyDocs retires them automatically.
See KeyDocs for Construction →
Walk into your next assessment & rating visit with every policy reviewed and approved.
See KeyDocs for Childcare →
CPS 230 expects controlled documents. Prove governance, not just intent.
See KeyDocs for Insurance & Finance →
Licensing audits live and die on records. Keep yours current across every office.
See KeyDocs for Real Estate →
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“I only have great things to say about KeyDocs. From the seamless onboarding and setup to the ease of communication and support. Our experience has been really fulfilling and the product is jam-packed with the features that we really needed!”
“It has been an absolute pleasure working with the KeyDocs team! Our KeyDocs is consistently delivering us value and reducing our compliance and regulatory risks."
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“KeyDocs has taken what used to be a complex and costly technology & business implementation and turned this around with their SaaS Product into a seamless and efficient onboarding and setup. With KeyDocs we were able to get started within days and we have a range of supporting material available to enable and empower our users.”
No. KeyDocs runs inside your own Microsoft 365 tenant. Your documents stay exactly where they are — they just gain control.
Days, not months. One enterprise customer was live within days of onboarding — KeyDocs is configured, not built.
It's SharePoint they already know, with the discipline added. Most users need no training at all; supporting material covers the rest.
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