When businesses look for a document management solution, SharePoint is often one of the first names that comes up. It’s deeply embedded in the Microsoft 365 ecosystem and has become a default option for many organisations. But just because it’s popular doesn’t mean it’s the right fit for every business. In fact, more and more organisations are actively searching for alternatives to SharePoint: something easier to manage, more focused on compliance, and tailored for real-world workflows.
That’s where KeyDocs steps in.
KeyDocs is an Australian-built document management system designed to enhance the Microsoft 365 experience, not replace it. It’s built on top of SharePoint Online and designed specifically to solve the pain points businesses face when trying to turn SharePoint into a practical document control system.
Here’s why more modern businesses are making the switch to KeyDocs.
KeyDocs comes pre-configured with everything you need to manage documents properly, from document lifecycle tools and approval workflows to audit trails and metadata tagging.
One of the biggest challenges with SharePoint is keeping up with compliance. Without a well-governed structure, it’s easy for files to become scattered, duplicated, or fall outside of retention policies.
KeyDocs gives you complete control over document governance. You can automate review cycles, assign ownership, track every change, and ensure that outdated or obsolete documents are archived appropriately. Dashboards give compliance teams a real-time view of what needs action, helping reduce risk and streamline audits.
Managing documents shouldn’t be a full-time job. KeyDocs adds automation to the tasks that slow teams down, applying metadata, chasing document reviews, or keeping track of expiry dates.
Documents are automatically stamped, versioned, and filed correctly, without relying on users to follow naming conventions or folder structures.
Unlike some SharePoint alternatives that require you to move away from the Microsoft ecosystem, KeyDocs works inside it. It lives within Microsoft 365 and SharePoint Online, so your team can use familiar tools like to manage and access documents.
There’s no need to retrain your entire workforce or change how you collaborate: KeyDocs ensures every document is managed correctly.
Tried and tested framework around controlled documents. Enterprise level expertise brought to a SME system. – Mention 25 years Astral experience.
Standard document management solutions can take months of planning, development and troubleshooting. KeyDocs is ready to go in days. It’s designed for fast setup and low disruption, with onboarding and Australian-based support available to guide you through every step.
With KeyDocs, all the document management features you need are built in and available from the start. Pricing is clear, simple and based on your business needs, with no hidden costs or complex licensing.
If your business is using SharePoint but struggling with structure, compliance, or usability, or you’re simply exploring alternatives to SharePoint that offer more control without more effort, KeyDocs is built for you. It brings together the power of Microsoft 365 with the purpose-built tools modern businesses need to stay organised, compliant, and in control of their documents.
Get in touch today for a free demo and see how KeyDocs can transform the way your business handles document management.
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