While Google Drive is an excellent tool for file storage and sharing, it lacks the advanced features businesses need to manage, control, and safeguard critical documents. For companies that require a more comprehensive solution—one that supports compliance, governance, and workflow management—KeyDocs offers the ideal alternative. Here’s why KeyDocs is the smarter choice when it comes to document control and management.
Google Drive is great for saving and sharing documents, but when it comes to tracking versions, enforcing security protocols, or ensuring compliance with regulations, it falls short. KeyDocs, on the other hand, goes beyond simple storage. It is purpose-built for document control and management, with features that include:
With KeyDocs, you can manage every aspect of your documents—from creation to archiving—with full control and visibility at all times.
For industries that deal with sensitive information or are subject to regulatory requirements, security and compliance are non-negotiable. Google Drive does provide basic security features, but it doesn't offer the same level of compliance tools that businesses need to stay protected. KeyDocs is designed with security and compliance in mind. It includes granular permissions, audit trails, and secure document access to ensure your files are only accessed by the right people at the right time. It also makes it easy to enforce document retention policies and track any changes made to critical files—features that are essential for industries like healthcare, finance, and education.
While Google Drive is deeply integrated with Google Workspace, it doesn’t work as smoothly with Microsoft’s ecosystem. Many businesses rely on Microsoft 365 for their everyday operations, and KeyDocs is built to work directly within this platform, including SharePoint Online. This allows your team to use familiar tools like Word, Excel, and Teams to manage and collaborate on documents, without the need to switch between different platforms. KeyDocs makes it easy to organise, share, and collaborate on documents in real time, all while keeping everything within a secure, centralised system.
Google Drive offers basic collaboration tools, allowing multiple users to work on the same document at once. However, when you need to manage complex workflows—like document approvals, reviews, or compliance checks—KeyDocs offers a much more powerful solution. With KeyDocs, you can create structured workflows that automate document routing, approvals, and review cycles. This not only improves efficiency but ensures that every step of the process is documented and tracked for compliance purposes.
Google Drive is user-friendly, but as your business grows and your document management needs become more complex, you may find yourself struggling with its limitations. KeyDocs, however, is scalable and adaptable, able to grow with your business and support an ever-expanding document management system. Whether you're a small business or a large enterprise, KeyDocs provides the flexibility to manage everything from a few hundred documents to thousands, all while maintaining control, compliance, and security.
With Google Drive, it’s easy to upload and store files, but managing them effectively can quickly become a challenge as your document library grows. Files can become disorganised, and finding the right document can take time. KeyDocs provides a centralised, structured approach to document storage. You can categorise documents, apply metadata, and set retention policies to ensure your documents are easy to find and properly managed. The intuitive interface makes it simple for users to organise and access critical files with just a few clicks.
While Google Drive is great for file storage, KeyDocs offers a complete solution for businesses that need more than just a place to store their documents. With advanced document control, compliance features, security, and real-time collaboration tools, KeyDocs is the ideal alternative for organisations looking to improve efficiency and maintain control over their business-critical information.
If your business needs more than just storage and is looking for a robust document management solution, KeyDocs provides everything you need—without the complexity of traditional systems. Ready to take control of your documents? Book a demo of KeyDocs today and see how we can help your business stay secure, compliant, and organised.
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